Managed Print Services eliminates waste, encourages responsible print behavior, and makes users and departments accountable for their print usage. We at AAA Business Systems offer two options for managed print software: PaperCut MF and Printelligence. Both options help you reduce paper/print costs, are easy to install and are customizable to your desired use management. What does this mean for your business? Let’s give you some scenarios:
Bob, in accounting, wants to know who printed a 2,598-page document yesterday. As an authorized user, you have print visibility on a dashboard to see who is printing, what they are printing, when it was printed, and on what device. PaperCut has 80 pre-built reports and an archive, so you never have to go asking person after person. Printelligence has extensive metrics, which collects over 20 data points on every document printed, including user, application, destination device, and coverage.
Your boss asks you if you knew your new hire printed 80 booklets, all 500 pages and single-sided, yesterday. With print policies easily set, you can create intelligent rules to limit usage and enforce reasonable standards. In PaperCut, pre-built filters will fix problems like removing jobs and encourage double-sided printing. You can also create your own with the advanced scripting logic. Inside Printelligence, there is a built-in rule engine that can be customized to simple, like telling each user the cost of their print to complex, such as recommendations for printing documents over 20 pages to a high-volume printer vs. desktop.
My office is mobile friendly. I need all employees to be able to print, but we also need to stay within a printing budget. Employees and guests can print to your machines and still be monitored via PaperCut. Print with Mobility Print, Web Print, Email to Print, Google Cloud Print, and IOS Printing. Printelligence has Secure Mobile Print which allows users to have a single virtual mobile printer on their desktop and can receive their print from their MFP or desktop.
Payroll Statements were sitting on the printer and Frank went to retrieve his document. While at the printer, Frank, an unauthorized employee, seen the payroll statements and now knows how much his coworkers make. This scenario is never a positive one, but it’s completely preventable with PaperCut’s Find-Me Printing. Users print to a secure virtual queue and can release from the device. You can secure your devices with User Authentication via touch screen or card reader. If you want an added layer of protection, PaperCut can use watermarking or digital signatures to include the owner ID to every document.
We spent HOW much last month for printing? Take the surprise out of printing expenses by tracking costs by users, departments, clients, or custom shared accounts in PaperCut. Control it further by setting print quotas for users. They can track their print balances and are stopped with their monthly print quota is hit.
Our office has a green initiative and we need to encourage our employees’ behavior to be environmentally friendly. In PaperCut, the Environmental Dashboard displays behavior and it’s impact on the environment.
If these scenarios look like common issues that arise in your office, print management services may be a solution for you. At AAA Business Systems, we offer a no obligation approach to determine if PaperCut or Printelligence is right for you and how much money you will save, as well as, your return on investment for the service. If you want to learn more, please give us a call at 800-909-4185.
Information from: https://www.papercut.com/tour/ and http://www.preoanalytics.com/
